As we approach the one-year anniversary of launching Canvas at UIS, COLRS staff has noticed that file storage in some courses is quickly filling up – and in a few cases, faculty are running into limits. Canvas restricts each course to approximately one half of one gigabyte, or 500 megabytes. While this is more than enough for the vast majority of courses at UIS, you may run up against this limit if you are uploading many larger files directly into Canvas, including video files, high resolution images, and narrated PowerPoints with embedded audio. When a course runs out of space, faculty and students may be unable to add additional files.

(To check how much storage each of your courses is using, simply select that course from the Canvas dashboard and click the “Files” link in the left-hand navigation panel. Your storage used is displayed towards the bottom of the screen.)  

To avoid this issue, COLRS recommends using Kaltura to host all media files and Box to host all or most course documents. There are several advantages to this approach:

  • Files hosted in Kaltura and Box do not count against your Canvas storage allocation, and both services include unlimited storage.
  • Kaltura has extra accessibility features not included with the built-in Canvas media player, including closed captioning. State and federal regulations require us to ensure that all media files provided to students are accessible.
  • Box allows you to quickly make changes to your documents directly through a web browser, without needing to download and re-upload files. Changes made to your files in Box are available immediately when those files are embedded in your courses in Canvas.

To get started using Kaltura, please review our Kaltura Media overview and instructions for adding Kaltura Media videos to Canvas courses. COLRS also provides instructions that instructors can copy and paste into their Canvas courses to use for assignments in which students must submit a video.

ITS provides more information on using Box, and COLRS has also created a video tutorial demonstrating how to embed Kaltura and Box files into your courses.