Last month Google announced security updates for Google Drive and YouTube that will make sharing files and videos more secure. Your Canvas courses may be impacted by the change if any of the following apply to you:

  • You use the “Collaborations” feature with Google Docs
  • You share files in your Canvas courses that are hosted in Google Drive
  • You share or embed older unlisted YouTube videos with your students (YouTube videos that are publicly listed, and YouTube videos uploaded after January 1, 2017, are unaffected)

If any of these apply to you, the update will cause Google Drive links to change and may lead to new file access requests from students. Additionally, any unlisted YouTube videos uploaded before January 1, 2017, have already been changed to private. To check and see which of your Google Drive files are impacted, visit drive.google.com/drive/my-drive, find the security update banner on the top, and click See files.

In most cases, COLRS recommends updating your Canvas links so that they comply with Google’s new security standards after September 13, 2021, when the update is applied automatically. If you wish to update the security settings for your files before that time, you can do so by following these directions. In some cases, you may wish to opt of the security update. Doing so will retain all existing links as they exist today. Instructions for removing the security update are also available.

Additionally, COLRS also encourages all instructors to check that YouTube videos linked or embedded in your Canvas courses still work. If you find broken YouTube links, you may need to change your privacy settings for the video back to unlisted. If you are not the owner of the video, you may need to contact the original owner or find an alternate resource.

For technical support with Google Drive or YouTube, please contact ITS at techsupport@uis.edu or 217-206-6000.