COLRS and ITS have implemented a new procedure for students with incompletes, designed to make the process simpler for students and faculty alike. Beginning with incompletes from Summer 2021, and moving forward, students who have been assigned an incomplete in Enterprise will automatically be granted extended access to the corresponding Canvas course, for a period of one year. For example, all students who earned an incomplete in Summer 2021 already have access to the corresponding course in Canvas until August 2022, in order to give them time to complete all coursework before their provisional grades become permanentNo action is required on the part of the instructor to grant this extended access, other than timely submission of grades in Enterprise.
What’s not changing:

  • Instructors should still communicate their expectations regarding the completion of the course with any students who have received an incomplete.
  • Instructors should still submit incompletes and provisional grades in Enterprise by the Registrar’s due date each semester.
  • Instructors should still submit grade changes to the Registrar according to the current procedures when students have successfully completed a course.
  • Students who did not receive an incomplete will still lose access to the course the week before the start of the following semester.

In case a student with an incomplete finishes their work before the year is up, and you wish to remove student access to your course, please contact COLRS for assistance.