Online Teaching & Technology Blog

Center for Online Learning, Research and Service @ Illinois Springfield

Tag: PowerPoint

Creating Video Lectures

Narrated lectures, when properly structured and brief, can be a good tool to deliver course content to your students.

Chunk Your Content

We recommend that you “chunk” your lectures into smaller manageable pieces no longer than 5-7 minutes. Chunking accomplishes three things for you. First, by breaking the lectures into brief topics, the likelihood of being able reuse a lecture in another course increases. Second, it is easier to update or re-record a single short video than a longer video. Third, it is easier for your students to find time to sit and concentrate for less than 10 minutes.

Write a Script

Remember to write a script for your lectures. It will help keep you from using verbal fillers and keep your videos brief, but more importantly, the script gives an alternative content piece to present to students who cannot hear your lecture and for visually impaired students. It is also very easy to create captions for your lecture by using the YouTube caption editor.

Use Images & Visual Explanations

Narrated PowerPoint lectures give you the opportunity to present your materials in a visual way, and can help you reach students who are visual learners. Try to include images that enhance your lecture. Replace text descriptions with visual representations of your topic — flow charts, graphs, diagrams, photographs, artwork, maps. Visuals will add value to your lecture and help to keep you from reading every word on your slide — something that students could easily do for themselves.

Creating video lectures using PowerPoint

Voice Training

Aerobics for your voice: Tips for sounding better on-air (NPR Article)

PowerPoint Accessibility Cheat Sheet

MS PowerPoint: Accessibility Best Practices

Use Default Slide Layouts

  1. From the Home tab, choose the New Slide dropdown menu.
  2. Select a slide template (do not use Blank slide template).
  3. Avoid using Text Boxes to create or arrange slide content (screen readers will always read Text Boxes last).

Keep Slide Content Clear, Concise, and Readable

  • Use concise, non-figurative, and accurate language.
  • Slides should appear clean and uncluttered with adequate foreground-background color contrast.
  • Use standard fonts. For readability, sans-serif fonts, such as Arial, Verdana, and Helvetica are preferable.

Use Unique Slide Titles

  1. Create slide titles with the Title placeholder visible in default slide layouts. Do not use text boxes for titles.
  2. Use a unique slide title for each slide. If you have multiple slides that continue a topic, you can label them in the following way: “[TITLE OF SLIDE], 1 of 4,” “[TITLE OF SLIDE], 2 of 4,” etc.
  3. Check titles and document structure: from the View tab, select Presentation Views and click Outline View.

Insert Charts and Graphs with Data Tables

  1. Go Insert and select Chart. The PowerPoint datasheet view appears for you to enter your table data.
  2. Add values to the PowerPoint datasheet by selecting a cell and typing in the value. Remember to add labels for the rows and columns. Close the datasheet window by selecting ESC from your keyboard.
  3. Display the corresponding data table. For Office 2010, select the chart, select Layout from the chart tools menu, and choose Show data table from the Data Table For Office 2016, use the Add Chart Element from the Design tab to choose a layout that displays the data table with the chart (e.g., Data Table > With Legend Keys).

Keep Lists Readable

  • Avoid presenting more than six points per slide at default font size.
  • Use one line of text, ideally, and no more than two per point.

Use Alt Text for Informative Images

  1. Right click on the image, and select Format Picture, then Alt Text.
  2. Fill in the Description field (not the Title field).

Use Meaningful Text for Links

  1. Type out text that describes the link’s destination (e.g., “CITL Summer Intensive”). Avoid text like “Click here.”
  2. Select the text, right click on it, and choose Hyperlink from the menu.
  3. In the Insert Hyperlink window, enter a URL address in the Address field.
  4. Click the OK button to save the link.

Document Properties: Identify the Title and Author

  1. In Windows, click File, then expand the pull down menu for Properties to select the Summary On a Mac, click File, then select Properties, and then select the Summary tab.
  2. From the Summary tab of the Properties dialog, add or change the Title and the Author.

Resources

http://go.illinois.edu/ppt_resources

See also: U.S. Department of Health and Human Services Section 508 Accessibility checklist

How to create narrated video lectures in PowerPoint

  • First, open your PowerPoint presentation.
  • Make sure the presentation is saved as a Macro-Enabled PowerPoint Presentation (.pptm)
  • For each slide you wish to narrate:
    1. Go to the slide.
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    2. Click ‘Insert’ -> ‘Media’ -> ‘Audio’ -> ’Record Audio’.
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    3. To begin recording, click the record button. It has a red circle.
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    4. Read the content for that slide. Make sure to speak into your microphone. 
    5. To stop recording, click the stop button. It has a blue square.
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    6. Optional: To test that your recording sounds acceptable, click the play button. It has a green triangle.
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    7. Click ‘OK’ when finished to complete the recording for the slide.
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    8. Repeat these steps for each slide you wish to narrate.
  • Finally, you can export to video when audio recording has been completed.
    1. Click ‘File’ -> ‘Export’ -> ‘Create a Video’.
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    2. For the video quality, select ‘Computer & HD Displays’ to ensure the highest quality.
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    3. For timings and narrations, select ‘Use Recorded Timings and Narrations’ to ensure your recordings are included in the video.
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    4. Optional: If you have slides without narration, you can adjust the default duration of 5 seconds for these slides.
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    5. Click ‘Create Video’. You can name your video and select where to save it.
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Now that you’ve created your video, follow these instructions to upload the video to Kalutra through Blackboard.

Viewing Narrated Lectures (Impatica) for Students

This video covers how to us the controls for Impatica lectures. It covers the especially important method for switching between Flash and HTML5 mode for viewing the lecture in different browsers. If you create narrated lectures using Impatica software, you may want to share this video with your students.