Surveys can be a great way to ask students questions that do not necessarily have right or wrong answers. The quiz tool in Canvas allows you to set up graded or ungraded surveys and can even be set to collect anonymous responses. This provides a great way to solicit anonymous feedback from students about your course mid-semester, to get feedback about a specific assignment, or even just to get to know your students better.
Here are some important points to consider when designing and implementing surveys in your Canvas courses:
Surveys may only be created using the “Classic Quizzes” engine, rather than “New Quizzes.” (More information about how to select “Classic Quizzes” can be found in the instructions linked below.)
Use the “graded survey” option if you want it to appear in the Syllabus area, the Gradebook, the Calendar, and the To Do Lists. You may make graded surveys worth zero points.
Student Analysis for surveys must be downloaded as a CSV file, which can be opened in a spreadsheet program such as Excel. Item Analysis is not available for surveys.
If you have created a Graded Harmonize Discussion assignment in Canvas, you must enable a due date and a milestone for student work to appear in SpeedGrader.
In the absence of due dates, Milestones, and Auto-Grading, only the students who created a post will have their work displayed in SpeedGrader. Here’s the expected behavior of SpeedGrader:
SpeedGrader will likely have an incomplete view (ie some students will have activity shown, some will not) if you use it before an assignment is due
We recommend using the Activity button within Harmonize if you want to review student work prior to the due date as that will always have a complete view
Harmonize is designed to only make activity viewable in SpeedGrader when we are reasonably sure the student has completed a discussion
We do this because as soon as we ship the activity to SpeedGrader, the assignment will drop off the student’s ToDo list in Canvas. Our usability research showed that the ToDo list was a critical way the majority of students keep track of what they need to work on.
Here are the triggers in a discussion for when activity is viewable in SpeedGrader:
Activity for Single Student Viewable
Activity for All Students Viewable
When the student has submitted a post
No guarantee, only if every student submits a post
Milestones with No Due Dates
When the student completes all milestone requirements
No guarantee, only if every student completes all milestone requirements
Milestones with Due Dates (with or without Auto-Grading enabled)
When the student completes all milestone requirements
When the final Milestone due date has elapsed
Harmonize Activity Screen
If prefer to not use due dates and milestones, you can still easily grade student activity by viewing the Harmonize Activity screen for your graded assignment. Simply click on the Harmonize Assignment, and then click on the Activity button to the right of your instructions.
COLRS and ITS have implemented a new procedure for students with incompletes, designed to make the process simpler for students and faculty alike. Beginning with incompletes from Summer 2021, and moving forward, students who have been assigned an incomplete in Enterprise will automatically be granted extended access to the corresponding Canvas course, for a period of one year. For example, all students who earned an incomplete in Summer 2021 already have access to the corresponding course in Canvas until August 2022, in order to give them time to complete all coursework before their provisional grades become permanent. No action is required on the part of the instructor to grant this extended access, other than timely submission of grades in Enterprise. What’s not changing:
Instructors should still communicate their expectations regarding the completion of the course with any students who have received an incomplete.
Instructors should still submit incompletes and provisional grades in Enterprise by the Registrar’s due date each semester.
Instructors should still submit grade changes to the Registrar according to the current procedures when students have successfully completed a course.
Students who did not receive an incomplete will still lose access to the course the week before the start of the following semester.
In case a student with an incomplete finishes their work before the year is up, and you wish to remove student access to your course, please contact COLRS for assistance.
If set your discussions up for students to reply to one or more questions that you post inside the discussion forum, Harmonize discussions are a great tool to consider. Using these question numbers as their post cover graphic can help guide students to click on the question posts and NOT create new posts.
When assigning student facilitators to create posts with their questions, the same is true. Ask them use the question numbers below as their post cover image to help guide students to click on the student-generated questions to create their comments.
Within each zip file, you will find graphics labeled Question 1 through Question 11.
Kaltura integration with Canvas was recently enhanced to allow access to the “My Media” gallery outside of Canvas courses. This means that all faculty, staff, and students can now access Kaltura through Canvas, even if they are not currently enrolled in any Canvas courses.
To get started, simply click on the “Account” tab in the Canvas global navigation menu. Then, select “My Media.”
The old link to Kaltura MediaSpace that previously existed in the “More” tab has been discontinued. The “My Media” link within existing Canvas courses remains unchanged.
For questions or tips on best practices using media clips in your courses, or to schedule a consultation with the COLRS Multimedia Specialist, please contact COLRS via email at firstname.lastname@example.org, phone at 217-206-7317, or book your one-on-one appointment today.
Last month Google announced security updates for Google Drive and YouTube that will make sharing files and videos more secure. Your Canvas courses may be impacted by the change if any of the following apply to you:
You share files in your Canvas courses that are hosted in Google Drive
You share or embed older unlisted YouTube videos with your students (YouTube videos that are publicly listed, and YouTube videos uploaded after January 1, 2017, are unaffected)
If any of these apply to you, the update will cause Google Drive links to change and may lead to new file access requests from students. Additionally, any unlisted YouTube videos uploaded before January 1, 2017, have already been changed to private. To check and see which of your Google Drive files are impacted, visit drive.google.com/drive/my-drive, find the security update banner on the top, and click See files.
In most cases, COLRS recommends updating your Canvas links so that they comply with Google’s new security standards after September 13, 2021, when the update is applied automatically. If you wish to update the security settings for your files before that time, you can do so by following these directions. In some cases, you may wish to opt of the security update. Doing so will retain all existing links as they exist today. Instructions for removing the security update are also available.
The HyFlex (hybrid flexible) learning model is both a teaching format that bridges and blends the physical and digital classrooms and the pedagogy that informs the design of HyFlex learning. Originally conceived by Brian Beatty and his colleagues at San Francisco State University, the HyFlex model provide students more flexibility while maintaining high quality instruction for all students, whether they are joining the course face-to-face, online synchronous (Zoom), or asynchronously online. A short overview of HyFlex is below. View instructional strategies and additional resources on the HyFlex Pedagogy page on the COLRS website.
Kaltura offers the option for instructors to integrate low-stakes objective quizzes on videos that are used in courses. Paired with shorter videos (around 5-10 minutes), the quizzing option offers the possibility for increased student engagement and encourages students to watch videos all the way through. To get started, go to My Mediainside any of your Canvas courses. Then:
Click Add New and then select Video Quiz.
You will be taken to the Editor / Media Selection page, where you can either select an existing video or upload a new one.
To upload a new one, click the Upload Media button.
To use an existing video, scroll through the list and click Select next to the one you want to use for the quiz.
When you are finished adding quiz questions and updating the settings, click Done. The video quiz will now be available in My Media and can be added to a Canvas course, just like any other video hosted in Kaltura.
If you wish to integrate your Kaltura video quiz into the Canvas gradebook, you will need to create a new Canvas assignment in a module or on your Assignmentspage in your course.
For Submission Type, select External Tool.
Click the Find button.
Scroll down until you see Kaltura Video Quizzing, and select it.
Your My Media page will load in a small window within the tab, and a list of your available video quizzes will appear. Select a video quiz to use. This will take you back to the Configure External Tool page. Click Select to confirm your choice.
Scroll to the Points field. Enter the total point value for your Kaltura Quiz.
Click Save & Publishto make the assignment available to your students.
There are several important points to keep in mind:
As a best practice, COLRS does not recommend this tool for high-stakes exams.
This feature is not compatible with Respondus Monitor or Examity.
Only objective (true/false or multiple choice) questions are gradable. Open questions and reflection points are not considered gradable and will not be counted in your students’ scores.
Kaltura treats each gradable question (true/false or multiple choice) as equal in value and will divide the total point value for the quiz by the number of gradable questions. For example, in a 10-point quiz with 2 gradable questions, each question will be worth 5 points.
can we look and sound our best in Zoom or video presentations? Scott Moomaw,
the multimedia specialist for COLRS, shares a few easy hints for making sure
your home video productions and Zoom meetings look as good as they possibly
the studio, it is easier to look and sound good. We have the equipment we need:
cameras, microphones, lighting, everything to make your presentation its best.
But we’re not in the studio right now. We’re all working remotely, trying to do
our best with our laptops and virtual conference rooms, but we can still do
many things to look our best.
be aware of your surroundings. Your background, in particular is important. If
you’re unsure about your background, go with something plain — a wall or tidy
bookcase. My basement office doubles as the kids’ playroom when I’m not here. I
hung a simple curtain rod as a backdrop to provide a bit more of a professional
aware of any harsh light sources. Never set yourself up with a window or other
bright light source right behind you. Use a desk lamp or another light source
to highlight yourself. You don’t want to be a silhouette to your viewers.
your camera position so that it’s looking at you straight on. You may need to
elevate your laptop for this to work, but an upward facing camera is an awkward
angle and can be distracting, even uncomfortable for the viewer.
there you go. It doesn’t take much to create a pretty drastic improvement in
how you come across to your audience.
COLRS has recently received several reports of students
experiencing issues when attempting to take a Canvas quiz using Respondus
LockDown Browser. Recent security updates on Mac and Windows may be the cause
of most common issues with LockDown Browser, and are explained in greater
When LockDown Browser starts, it must be permitted to access this server: static-public-downloads-cloud.respondus.com
LockDown Browser accesses this server in order to check if an update has been issued by Respondus. If your computer and/or network is blocking access to this server, the LockDown Browser session will not be permitted to continue.
It’s possible that your computer’s security settings are blocking access, or you possibly have a firewall or anti-virus software running on your computer or network that is causing the block.
When this issue occurs, students may encounter Error Code a4 or the following warning: “Update server is not supplying information, or the connection to update server is blocked.” Information on how students can resolve this issue can be found in the Respondus Knowledgebase for Mac users and Windows users. Please share these resources with your students if you receive any reports of issues.
If students are experiencing other problems while using Respondus, such as the lack of the required webcam, Information Technology Services may be able to help by allowing students to borrow hardware. Students should contact ITS Client Services at 217-206-6000 or email@example.com for more information on this program and hardware availability.
As we approach the one-year
anniversary of launching Canvas at UIS, COLRS staff has noticed that file
storage in some courses is quickly filling up – and in a few cases, faculty are
running into limits. Canvas restricts each course to approximately one half of
one gigabyte, or 500 megabytes. While this is more than enough for the vast
majority of courses at UIS, you may run up against this limit if you are
uploading many larger files directly into Canvas, including video files, high
resolution images, and narrated PowerPoints with embedded audio. When a
course runs out of space, faculty and students may be unable to
add additional files.
(To check how much storage each of
your courses is using, simply select that course from the Canvas dashboard and
click the “Files” link in the left-hand navigation panel. Your storage used is
displayed towards the bottom of the screen.)
To avoid this issue, COLRS
recommends using Kaltura to host all media files and Box to host
all or most course documents. There are several advantages to this approach:
hosted in Kaltura and Box do not count against your Canvas storage
allocation, and both services include unlimited storage.
has extra accessibility features not included with the built-in Canvas
media player, including closed captioning. State and federal regulations
require us to ensure that all media files provided to students are
allows you to quickly make changes to your documents directly through a web
browser, without needing to download and re-upload files. Changes made to
your files in Box are available immediately when those files are embedded
in your courses in Canvas.
Regular and substantive feedback on student work encourages academic growth and improvement. It is an important communication channel with your students. In the post below, we will discuss the general structure of grading and feedback in Canvas, as well as link to Canvas documentation on feedback and grading.
When you set up your Canvas Grades (Gradebook) and provide feedback to students, you will be working in three distinct areas of Canvas.
The Assignments area of the Canvas lists every graded item in Canvas — assignments, quizzes, and graded discussions. Assignment Groups organize assignments and are used for weighted grades, if required.
This area exactly reflects the Grades (Gradebook) columns.
The Grades (Gradebook) area of Canvas displays individual student grades, instructor feedback, and calculates total grades. The Grades (Gradebook) area has many features for entering, modifying and overriding grades, posting/hiding columns, calculating late work deductions, and messaging students based on grading criteria.
The SpeedGrader is the grading interface for online assignments, quizzes, and discussions. The SpeedGrader layout displays student work, any grading rubrics, and feedback options (including annotations, written, audio, or video feedback).
Students access instructor feedback entered in the SpeedGrader through their view of Grades.
Many faculty members have contacted us about how to “unpublish” courses from last semester to manage the courses that appear on their Canvas Dashboard screen.
Courses cannot be unpublished after students have submitted work, but you can customize which active courses you want to show in your Course list and Dashboard. Courses you want to show in the Courses menu are called favorite courses. You can favorite any active course that appears on the course list page.
When no courses are favorited, the courses list automatically
displays up to 20 courses alphabetically in the drop-down menu. However,
once you have selected at least one course as a favorite, only your
favorite courses will appear in the Courses list.
Note: Courses are always listed alphabetically; you cannot reorder your courses manually.
In the blue Global Navigation on the left side of Canvas, click the Courses link , then click the All Courses link .
To favorite a course, click the star next to a course . Courses with filled stars show the course is a favorite .
In the Dashboard, any courses you have with an instructor role will
be listed first, followed by TA roles and any other custom
instructor-based roles. Your courses with student roles are listed last.
Note: When you favorite at least one course, the
Dashboard will only display favorited courses. Canvas will also continue
to automatically favorite new course enrollments.
View Unpublished Courses
Unpublished courses can be identified by a gray background  and
the Published column . You can favorite unpublished courses.
View Past Enrollments
Depending on course configuration, you may still be able to view
your past enrollments after courses have concluded. However, favorited
courses are not automatically removed as a favorite. If a past
enrollment course still shows as a favorite, users can unfavorite the
course by toggling the star icon.
To copy content from one Canvas site into another (e.g. your fall course into spring) begin by going to the Home page of the empty course and clicking on “Import Existing Content” from the panel in the upper right:
From the dropdown menu, choose “Copy a Canvas Course”
In the search bar, find the course you would like to copy. You may search by department/course number (e.g. EDL508) or by the course name.
Next, you may choose to import all content or specific content. If you choose specific content, Canvas will ask you to identify the content you’d like to import prior to beginning the import process.
You may also select “adjust events and due dates” which will adjust due dates based on the start and end date of the class, or remove due dates altogether.
Once you’ve selected your content click “Import.” Canvas will let you know when the importing process has been completed.
Update ALL the home page links to the modules in your course. Edit the home page, highlight the module link and/or click on the linked image, click on the Links button > Choose Course Links > Modules > click on the module. the new link to your module. Save the page.
If you delete the links and insert them again, the button styling will be deleted. Each <a> will need a class style (class=”btn”) added to it again. The link should look be added is below. Canvas will insert all of the link, except the class.
To set a page as the “Front Page” of your course, go to the Page, click on the kebab menu for your selected home page option, and then choose “Use as Front page.” Next, go to the Home link in your course menu, click on the “Choose Home Page” button, and choose “Pages as Front Page.” Be sure to click “Save.”
You may delete the page and image(s) that you do not need for your course.
The images on Home Page Option 2 may not appear properly on people using the browser Safari (version 13. 1 or later).
Canvas, the preferred name will appear in place of the legal first name. In
Banner, both the legal first name and preferred first name will appear.
preferred first name may take several days to roll out to all systems.
Canvas New Feature Ideas allow all Canvas users to suggest ideas and
rate ideas for new and existing features and fixing bugs in Canvas.
Canvas use New Feature Ideas to prioritize work. They have some great
pages about starting idea conversations and the Canvas development process.
Who can start an idea?
Any registered user! Your UIS Canvas account allows you to create new ideas and rate or comment on existing ideas. Rating the is the “voting” mechanism that Canvas uses to measure support for an idea.
How do I rate a conversation?
Rating is how you demonstrate just how important an idea conversation is to you.
rate an idea conversation, click on the “Log in to participate” button
in the red banner at the top of the page. Click on the number of stars
you wish to rate it, with 1 being low and 5 being the highest
In Canvas’s New Quizzes tool, partial credit is not
available on Matching, Ordering, and Multiple Answer Questions. To adjust
student scores for these questions, you can use “fudge
points” in the Canvas SpeedGrader. You can also manually override the
grade, by entering the correct grade in the total points for the quiz.
Partial credit is given in the Canvas Classic Quizzes tool for these question types.
New quizzes in Canvas have a solid green spaceship logo. Classic quizzes have an outlined spaceship logo.
Canvas users, including UIS faculty and staff, can “vote up” new features and feature changes in Canvas.
Assignments that ask students to create video presentations can be excellent methods to assess synthesis of course materials or to present original research. Below you will find best practices for setting up student video presentation assignments in Canvas, including some instructions that you can copy and paste to include in your assignment instructions.
But, first, a word about what NOT to do.
Please do not create a Canvas assignment with a submission type of “online” and “Media Recordings” upload. This type of assignment will have the students upload video files directly to Canvas, which will quickly cause your course size to reach its storage limit. After your course meets its storage limit, you will not be able to upload any additional files to your course.
Best Practices for Student Video Submissions
Students have access to record and share videos through Kaltura Media, the UIS video creation and storage solution. Student video projects can be created in Kaltura Media or created else and uploaded to Kaltura Media. Students may share the videos by (1) submitting a URL (web link) to the video to a Canvas Assignment, (2) embedding their video in a text box, or (3) adding a link to the video or embedding the video in a Canvas Discussion.
Create a Canvas Assignment for Student Video Submission
Click on “Assignments” from the course navigation.
Many faculty who have imported course content from Blackboard have founds links that appear to be active don’t work. Here are common issues with imported links, and the steps you can take to fix your links.
Problem #1: When I or my students click on the link, we
receive an error message which says the content is insecure. I
know it is a good link to a safe website. What can I do?
Explanation: When a link has been created for a site that
does not use the https: (secure) protocol, Canvas will return
a message about “insecure content,” because Canvas is a secure (https:)
Problem #2: My link shows as “broken”but I know it works. What can I do?
Explanation: Canvas uses “iframes” to display
webpages. There are many websites (including the UIS website) that do not allow
pages to be displayed as iframes for security purposes, and this can make the
links appear broken in Canvas. These links, when imported from Blackboard, are
often listed in a module, but as unpublished. This helpful feature helps us to
remember to check how these links will display to students.
An easy way to communicate with students about their performance in your class is by sending messages to a subset of students using the Gradebook. You can use the Gradebook to send messages to select students based on their status or performance on a specific assignment:
Haven’t submitted yet—email students who haven’t submitted the assignment, even if they have been manually awarded a grade.
Haven’t been graded—email students whose assignments have not yet been graded (submitted or unsubmitted).
Scored less than [point value]—email students who earned a grade on their assignment less than X number of points.
Scored more than [point value]—email students who earned a grade on their assignment more than X number of points.
Although one message can be sent to multiple students at the same time, each student will receive an individual message. You can also message students individually in the Gradebook by using the student context card.
In Course Navigation, click the Grades link.
Open Assignments Menu
Hover over the assignment column header and click the Options icon.
Click the Message Students Who link.
Select Message Category
By default, Canvas will show names from the Haven’t submitted yet category.
In the drop-down menu:
Select the category of students you want to message. Based on real-time
data, Canvas will show the names of the students who fall in the
category you selected
 You can also remove students from the message by clicking the Remove icon. Canvas will also generate a subject line based on the category
 You can edit the subject line if needed.
 Type a message to the students in the message field.
 Click the Send Message button.
Note: Although one message most likely will be sent
to multiple students at the same time, each student will receive an
Course content created in Blackboard can be imported in Canvas by following these steps:
Remove Excess Grading Categories from your Blackboard Grade Center
Open the full Blackboard Grade Center
Go to Manage and choose Categories
You may see several empty grading categories. These appear and multiply each time you copy Blackboard content from one semester to the next. While these categories do not affect Blackboard, they can cause serious issues with the Gradebook and Assignments page in Canvas and, therefore, must be removed.
To remove the excess grading categories, click “show all” at the bottom of the page
Next, click on the box to the left of the word “title” (this will “select” all empty grading categories) and click delete to remove excess grading categories.
Once you’ve deleted the excess grading categories, you’ll need to create an Export Package (zip file) with your course content that can be imported into Canvas.
First, go to your Blackboard Control Panel and click on Packages and Utilities:
Choose “Export/Archive Course” and click on “Export Package.”
From there, choose the content you would like to import into Canvas. You may select “all” or choose individual content areas and tools:
When your Export Package is ready, you will receive an email message in your UIS email which tells you “the operation has been completed.”
When you go back to Packages and Utilities > Export/Archive course, you will see the Export Package ready to download.
Click on the link to save it to your downloads.
Import Your Content to Canvas
Open your Canvas course.
On the right side of the home page, you will see a button called Import Existing Content:
Under Import Content, select your content type (Blackboard 6/7/8/9) from the dropdown menu:
Under “source,” choose the Blackboard Export File from your downloads. Choose “all content” or “select specific content” and then click “import.”
You’ll see a green indicator when the process has completed:
You’ll then be able to begin creating, rearranging, and updating your Canvas modules with your newly imported content.
Note: Canvas courses have a size limit of 500 MB. Export packages larger than 500 MB will not import properly. If your course exceeds the size limits, you may need to upload videos to Kaltura and/or move files to Box which can be shared to Canvas.
Using “Student View” in Canvas and Managing Course Navigation
To see the student’s perspective on Canvas, use Student View to view the course, post and reply to discussions, submit assignments, view grades, view people, view pages, view the syllabus, view quizzes, view the calendar, etc. Enabling Student View creates a Test Student in your course. You can also activate Student View in your Course Settings.
To access Student View through your course home page, click on the Student View icon on the upper right:
now view the course as a student user would see it. For example, students
cannot see the Settings navigation link like instructors can.
You will know if you are in Student View because of the persistent box on the bottom of the screen indicating you are logged into Student View.
Click Leave Student View to return to your instructor view:
As an instructor, you can control which links appear to your students in your course menu. Canvas includes a set of default Course Navigation links that cannot be renamed.
All menu items with this icon:
CANNOT be seen by students. To enable links for
students, follow these steps:
Click on Settings at the bottom of your Course Menu:
Find the Course Navigation tab:
From the Navigation Page, you can re-order menu items using
the drag-and-drop interface.
You can also “enable” a menu item, by clicking on the “kebab” (three dots) associated with the menu item and choosing “enable” –
Be sure to click “Save” at the bottom of the page to save your changes.
NOTE: Some navigation areas, such as Announcements, can be enabled, but show the “hidden” icon when there is no content. Adding content will enable students to see the menu item.
The dashboard is the first thing you will see when you log
into Canvas. It helps you see what is happening in all your current courses,
and it gives access to unpublished courses that have not started yet. If you
have not favorited any courses, by default the dashboard will automatically
display up to 20 courses alphabetically. Any courses you have with an
instructor role will be listed first, followed by TA or course designer roles.
Your courses with student roles are listed last.
When a term closes on Canvas, those courses will
automatically disappear from your dashboard – but you can still access them
from the blue Global Navigation menu on the left-hand side of Canvas.
To access all of your Canvas courses, including those from past semesters, click the “Courses” link in the Global Navigation menu, and then click “All Courses.” In this view, you may choose certain courses as favorites by clicking on each star next to the course name. If you favorite certain courses, only those courses will appear on the dashboard.
Note: All new videos uploaded to Kaltura automatically have captions requested. You do not need to request machine captions. However, the captions do not automatically show on your video. To show your captions, you will need to review and edit them, and then select the button that says Show on Player. See below for instructions.
Click on the My Media button to view all your videos uploaded to Kaltura Media.
Click on one of your videos to open it.
Click on Actions, and then Caption and Enrich.
Scroll down to locate the captions. Click on the Pencil icon to edit. The caption editor will show up in the browser next to your video so that you can view them simultaneously.
To edit, click in the text of the caption to make edits.
When you are finished reviewing and editing your captions, click on the Save button. This allows you to come back and finish editing later. At this point, your captions still do not show on your video.
To publish the captions and make them visible, click on the back button so that you viewing the video again.
Click Actions, and then Edit.
Beneath the preview of the video, click on the Captions tab.
Next to the English captions line, look for the button on the far right to “Show on Player.”
Once this button is clicked, your students will be able to turn captions on and off by using the CC button the video player.
With all the uncertainty that we all have for this Fall, our students definitely feel these stresses. One way that we can reduce this uncertainty is by contacting our students early to let them know what we are planning for our Fall classes. This includes whether or not there will be face-to-face sessions planned and/or synchronous online sessions via Zoom and dates/times if you have them already.
Even though our Canvas courses aren’t populated yet, you can get a list of student emails from Enterprise following the instructions below and contact them before they are added to your Canvas course. Students will be populated into Canvas on August 17. After this you can message them directly through Canvas. (More on this topic can be found in the COLRS Teaching Blog)
Instructions to access students enrolled in courses using Self-service (Enterprise):
Filter conversations by course or type (read, unread, starred)
View and reply to assignment submission comments
In the Inbox, you can send a message to one user or multiple users in a course. You course must be published to send messages to currently enrolled students. If students have not yet been added to your course, you can obtain a list of emails for your students in Self-Service and send a message through UIS Webmail.
How do I use Canvas Inbox?
If your recipient list contains more than 100 users, your message will automatically be sent as individual messages to each user. As the sender, you will also be included in the total recipient count.
Currently you cannot send a single message users in multiple courses. You would need to send one message for each course.
You can also send a message to yourself, but messages can only be viewed in the Sent messages folder.
You cannot send messages to users in concluded courses.
Open Canvas Inbox
Open Inbox by click on “Inbox” in the blue menu on the left side of the screen in Canvas.
Create a New Canvas Message
Click on the Compose button (a square icon with a pencil on top). A new Canvas Message box will appear.
Next to Course, click on the Select Course dropdown menu. If you click on Favorite Courses, you should see your currently active courses in the list.
In the “To” line, click on the Address Book graphic to select your recipients. You can select from
All in the course
Teachers (once you click on Teacher, you may select either All Teachers or specific teachers)
Students (once you click on Students, you may select either either All Students or specific students)
To finish your message enter a Subject, type your message, and click the blue Send button.
In order to prepare students for remote learning this fall, COLRS has create a short orientation module that can be imported into any UIS Canvas course site. The materials have been reviewed by UIS faculty and posted to Canvas Commons for easy inclusion in your course(s).
Search the Commons for “Remote Learning at UIS” and click on the green MODULE (for a version that will not hide navigation links in your course) or click on this direct link to the Remote Learning at UIS content. [Note: the blue course import that will appear during this search will hide your navigation links upon import. We apologize for the work that has caused some faculty. We have created this modules version to prevent that issue. The content is the same.]
Click on Import/Download on the right side of the screen.
Check the boxes for any courses into which you wish to import the module
Click “Import into Course.”
The materials are also accessible through the “More” menu in Canvas. Click on the “Remote Learning Orientation” to view the materials.
While email is one of the main modes of communication for most of us faculty, many of our students don’t regularly check their email no matter how much it is recommended. Canvas has a good solution with the Canvas Inbox. There are several reasons the Canvas Inbox is superior to regular email:
Students are used to having to check Canvas (LMS) for class information.
Students using the Canvas app get a notice when they have a new message.
Students can add a mobile number to receive text notifications.
Students can send emails to other students in class without having to share personal email addresses.
Faculty using the Canvas app get a notice when they have a new message.
It organizes all communications for each course and keeps them out of your email inbox (though you can choose to get an email each time you get a message in Canvas, or daily, weekly or no notifications).
Guest accounts cannot be created for Canvas. All users must have a NetID to have access to UIS Canvas.
If an instructor or unit needs to provide access to a person who does not have a NetID, the unit may request an External Affiliate UIN and NetID.
An External Affiliate is typically a person who is not an employee, student, or faculty member that requires a UIN and NetID. This could be a visiting scholar, guest, etc. This is not to be confused with a person requiring only WiFi access, which can be provided by other methods. A new request for an External Affiliate status will typically pertain to three types of people
A person who has an active NetID on any campus, this implies a UIN has previously been assigned.
A person who previously had an active NetID and/or UIN on any campus, e.g. a graduate 10 years previous, who is now a guest instructor or vendor.
A person who has never had a relationship with any University of Illinois campus, a new UIN will be required.
A sponsor will have been assigned to assist the requester before this request is initiated. The sponsor must be a university employee that will assist in the submission of the new request and is the point of contact for any questions during the process. The employment status of of the sponsor will be validated at submission time.
Please note: Enrollments in academic courses are handled automatically and synced hourly with available data from Enterprise/Banner. The instructions below apply to non-teaching courses, such as departmental or committee courses.If you have any questions regarding adding additional people to an academic course, please contact COLRS.
To add a user by NetID, select the login ID button .
In the text field , enter the NetID for the user. You can copy and paste multiple NetIDs at one time by placing a comma or line break between login IDs.
Select User Details
In the Role drop-down menu , assign the user(s) a role for the course based on available course roles.
In the Section drop-down menu , assign the user(s) a section in the course.
Note: If you are adding multiple users at the same time, all users inherit the same role and section.
Add Existing Users
If Canvas finds an existing user, you can confirm the user before adding the user to the course .
user’s name displays in the page along with the user’s information you
used in the user search. Although Canvas may display additional search
columns, existing information in a user’s account will not be displayed.
When you are ready, click the Add Users button .
If Canvas did not find your intended user, you can click the Start Over button .
If you cannot locate a user, they may not yet have a Canvas Account. Please have the user log in to Canvas, which will automatically create their UIS Canvas account.
Once you have logged in to Canvas, your account has been activated. If you are a student who needs access to an orientation or advising course, you should contact your program coordinator or advisor to let them know that your account has been activated and to request access to the course in Canvas.
Academic advisors and online program coordinators: Please share these instructions with newly admitted students who are not yet active in Canvas, whom you wish to enroll in your advising or orientation courses. You will not be able to manually add these students until they activate their Canvas accounts.
Committees and departments: UIS employees who have never accessed Canvas must manually activate their Canvas accounts before they can be added to committee and department courses in Canvas.
Guest accounts: Instructors who wish to grant guest access to their courses will need to sponsor a guest NetID. Alternately, if you were planning on simply using Canvas to share documents and resources with your guest, consider using Box instead.
Cross-listing allows you to move enrollments from individual courses and combine them into one course. This feature is helpful for instructors who teach several sections of the same course, or whose courses are cross-listed in several different departments, and only want to manage course data in one location. Instructors can allow students to view users in other sections or limit them to only view users in the same section.
WARNING: Cross-listing should only be done at the beginning of a semester or before a semester has begun. Student progress, including assignment and quiz submissions, will not move with the section enrollments. If you cross-list your course after students have begun working on their coursework, their progress (including grades) will be lost.
Step 1: Determine your primary course.
Your primary course is the course where you will manage your course materials, assignments, and grades. Student enrollments in all other Canvas sections will be moved to your primary course.
Step 2: Find your SIS ID.
Enter your primary course in Canvas.
Click on Settings > Course Details.
Copy the SIS ID.
Click the image to enlarge.
Step 3: Merge your sections into your primary course.
Enter one of the sections you wish to merge into the primary course.
Click on Settings > Sections.
Click on the title of the section under the Course Sections header.
Click the image to enlarge.
Click on Cross-List this Section.
Click the image to enlarge.
Paste the SIS ID of your primary course in the Search for Course field, and select the course name when it appears.
Confirm that the selected course is correct, and then click Cross-List This Section.
Click the image to enlarge.
Step 4: Repeat step 3 for any additional courses you wish to merge into your primary course.
NOTE: If you accidentally merge the wrong section, and you need to de-cross-list it, contact COLRS at firstname.lastname@example.org. Student progress in your course, including assignment submissions and grades, are not preserved in the cross-listing and de-cross-listing process, so this should only be done before your course has begun.
There is no screen reader support for Canvas in Chrome
Canvas Navigation with a Screen Reader
Canvas makes extensive use of ARIA landmark regions. Accessible Rich Internet Applications (ARIA) defines ways to make web content and web applications more accessible to people with disabilities. Therefore, the best way to get around in Canvas is to navigate via regions. Within regions, Canvas uses HTML headings, so navigating between headings can be helpful.
Kaltura Media is a media management tool built into Canvas. Recordings made with Capture are automatically published to Kaltura. You may also upload videos you’ve created with other tools to Kaltura. Learn More about Kaltura and Personal Capture.