Online Teaching & Technology Blog

Center for Online Learning, Research and Service @ Illinois Springfield

Category: Canvas

Add “Remote Learning at UIS” Orientation to a Canvas Course

In order to prepare students for remote learning this fall, COLRS has create a short orientation module that can be imported into any UIS Canvas course site. The materials have been reviewed by UIS faculty and posted to Canvas Commons for easy inclusion in your course(s).

  1. Log in to Canvas with your NetID and password.
  2. Click on Commons in the blue Canvas menu.
  3. Search the Commons for “Remote Learning at UIS” and click on the item or click on this direct link to the Remote Learning at UIS content.
  4. Click on Import/Download on the right side of the screen.
  5. Check the boxes for any courses into which you wish to import the module
  6. Click “Import into Course.”
Canvas Commons
Click on “Commons” in the blue Canvas menu. Search for “Remote Learning at UIS.” Click on the graphic to begin the import process.

The materials are also accessible through the “More” menu in Canvas. Click on the “Remote Learning Orientation” to view the materials.

Using Messages within Canvas

By Layne Morsch, FDRO Faculty Associate

While email is one of the main modes of communication for most of us faculty, many of our students don’t regularly check their email no matter how much it is recommended. Canvas has a good solution with the Canvas Inbox. There are several reasons the Canvas Inbox is superior to regular email:

  • Students are used to having to check Canvas (LMS) for class information.
  • Students using the Canvas app get a notice when they have a new message.
  • Students can add a mobile number to receive text notifications.
  • Students can send emails to other students in class without having to share personal email addresses.
  • Faculty using the Canvas app get a notice when they have a new message.
  • It organizes all communications for each course and keeps them out of your email inbox (though you can choose to get an email each time you get a message in Canvas, or daily, weekly or no notifications).
  • Canvas Inbox is FERPA compliant.

Guest Accounts in Canvas

Guest accounts cannot be created for Canvas. All users must have a NetID to have access to UIS Canvas.

If an instructor or unit needs to provide access to a person who does not have a NetID, the unit may request an External Affiliate UIN and NetID.

An External Affiliate is typically a person who is not an employee, student, or faculty member that requires a UIN and NetID. This could be a visiting scholar, guest, etc. This is not to be confused with a person requiring only WiFi access, which can be provided by other methods. A new request for an External Affiliate status will typically pertain to three types of people

  • A person who has an active NetID on any campus, this implies a UIN has previously been assigned.
  • A person who previously had an active NetID and/or UIN on any campus, e.g. a graduate 10 years previous, who is now a guest instructor or vendor.
  • A person who has never had a relationship with any University of Illinois campus, a new UIN will be required.  

A sponsor will have been assigned to assist the requester before this request is initiated. The sponsor must be a university employee that will assist in the submission of the new request and is the point of contact for any questions during the process. The employment status of of the sponsor will be validated at submission time.  

The unit sponsor will complete this External Affiliate request form. This form must be completed on campus or while connect to campus by VPN.

The sponsor will be required to provide this information for the affiliate who needs a NetID:

  1. First Name (Required by i-Card)
  2. Last Name (Required by i-Card)
  3. Date of Birth (Required by i-Card)
  4. Gender (Required by i-Card)
  5. Personal email address for the affiliate (Utilized for status notifications or for additional information follow-up)
  6. University email address of sponsor

Optional information

  1. Middle Name
  2. UIN (If known from current or previous University relationship) 
  3. NetID (If known from current or previous University relationship)

If a NetID and UIN from a current or previous university relationship is entered, this will expedite the approval process. Otherwise, the iCard office will search for a previously utilized UIN/NetID.

Add People to Canvas Courses

Search by Login ID

To add a user by NetID, select the login ID button [1].

In the text field [2], enter the NetID for the user. You can copy and paste multiple NetIDs at one time by placing a comma or line break between login IDs.

Select User Details

Enter User Information

In the Role drop-down menu [1], assign the user(s) a role for the course based on available course roles.

In the Section drop-down menu [2], assign the user(s) a section in the course.

If you want to limit the user(s) to only interact with other users in their section, click the Can interact… checkbox [3].

Click the Next button [4].

Note: If you are adding multiple users at the same time, all users inherit the same role and section.

Add Existing Users

Add Existing Users

If Canvas finds an existing user, you can confirm the user before adding the user to the course [1].

The user’s name displays in the page along with the user’s information you used in the user search. Although Canvas may display additional search columns, existing information in a user’s account will not be displayed.

When you are ready, click the Add Users button [2].

If Canvas did not find your intended user, you can click the Start Over button [3].

If you cannot locate a user, they may not yet have a Canvas Account. Please have the user log in to Canvas, which will automatically create their UIS Canvas account.

Close a Canvas Course

Your Canvas course will become unavailable to students on the Friday before the next term begins. Instructors do not need to take any steps to close their courses.

Make a Canvas Course Available

By default, courses for upcoming semesters are set to Unpublished.

Any students enrolled in the course site will not have a Canvas Card for a course on their Dashboard until the instructor “Publishes” the course site.

  • Instructors can add other Instructors, TAs or Course Designers to the site and they will be able to access an unpublished course site.
  • Instructors cannot email the students through Canvas if the course site is unpublished.
  • Course Announcement emails will not be sent from an unpublished course site

To publish a Canvas course site:

  1. Go to the course Home Page.
  2. Under Course Status, click Publish.
  3. On the first day of the term, students will be able to view your course.
course status in canvas
Course Status is located on the Home Page of Canvas courses.

Once you Publish a Canvas course site, you do not have to publish it again if you add new content. You only have to Publish the site once.

You can Unpublish the course by going to the Home page and clicking Unpublish. This will remove the Dashboard Card link from all student accounts.

To Allow Student Early Access to a Canvas Course

  1. Go to the Course.
  2. Click on Settings.
  3. Click on the Course Details Tab.
  4. Uncheck the box for “Restrict students from viewing this course before start date.”
  5. Click Update Course Details.

Note: Once you have added a grade for any student, you can no longer Unpublish the course site.

How To Activate Your Canvas Account

If you are new to UIS, or you are an employee who has never accessed Canvas before, you will need to activate your Canvas account before you can begin working in Canvas.

Step 1

Visit the Canvas login page at go.uis.edu/canvas.

Step 2

Log in with your UIS NetID and password. Important: A NetID is required to access Canvas.

Step 3

Once you have logged in to Canvas, your account has been activated. If you are a student who needs access to an orientation or advising course, you should contact your program coordinator or advisor to let them know that your account has been activated and to request access to the course in Canvas.

Special considerations

  • Academic advisors and online program coordinators: Please share these instructions with newly admitted students who are not yet active in Canvas, whom you wish to enroll in your advising or orientation courses. You will not be able to manually add these students until they activate their Canvas accounts.
  • Committees and departments: UIS employees who have never accessed Canvas must manually activate their Canvas accounts before they can be added to committee and department courses in Canvas.
  • Guest accounts: Instructors who wish to grant guest access to their courses will need to sponsor a guest NetID. Alternately, if you were planning on simply using Canvas to share documents and resources with your guest, consider using Box instead.

How to Combine Course Sections in Canvas

Please note: This guide replaces the Course Combination Request Form that was formerly used for Blackboard courses.


WATCH A VIDEO TUTORIAL ON HOW TO COMBINE CANVAS COURSES.


Cross-listing allows you to move enrollments from individual courses and combine them into one course. This feature is helpful for instructors who teach several sections of the same course, or whose courses are cross-listed in several different departments, and only want to manage course data in one location. Instructors can allow students to view users in other sections or limit them to only view users in the same section.

WARNING: Cross-listing should only be done at the beginning of a semester or before a semester has begun. Student progress, including assignment and quiz submissions, will not move with the section enrollments. If you cross-list your course after students have begun working on their coursework, their progress (including grades) will be lost.

Step 1: Determine your primary course.

Your primary course is the course where you will manage your course materials, assignments, and grades. Student enrollments in all other Canvas sections will be moved to your primary course.

Step 2: Find your SIS ID.

  • Enter your primary course in Canvas.
  • Click on Settings > Course Details.
  • Copy the SIS ID.
Screenshot of settings, course details, and SIS ID circled in red.

Click the image to enlarge.

Step 3: Merge your sections into your primary course.

  • Enter one of the sections you wish to merge into the primary course.
  • Click on Settings > Sections.
  • Click on the title of the section under the Course Sections header.
Screenshot with settings, sections, and the course section name circled in red

Click the image to enlarge.

  • Click on Cross-List this Section.
Screenshot with "Cross-list this Section" circled in red.

Click the image to enlarge.

  • Paste the SIS ID of your primary course in the Search for Course field, and select the course name when it appears.
  • Confirm that the selected course is correct, and then click Cross-List This Section.
Screenshot with the "Search for Course" field and the "Crosslist this Section" button circled in red.

Click the image to enlarge.

Step 4: Repeat step 3 for any additional courses you wish to merge into your primary course.


NOTE: If you accidentally merge the wrong section, and you need to de-cross-list it, contact COLRS at colrs@uis.edu. Student progress in your course, including assignment submissions and grades, are not preserved in the cross-listing and de-cross-listing process, so this should only be done before your course has begun.

Adding Kaltura Media Videos to Canvas Courses

Kaltura Media is a media management tool built into Canvas. Recordings made with Capture are automatically published to Kaltura. You may also upload videos you’ve created with other tools to Kaltura. Learn More about Kaltura and Personal Capture.

Embed in any Canvas Rich Content Editor (Page, Quiz, Discussion, Assignment)

  1. Log in to Canvas.
  2. Go to your Canvas course.
  3. Create or edit any page, quiz, discussion topic, or assignment — any area in which there is access to the Rich Content Editor.
  4. Click on the Apps button (looks like an electrical plug) on the far right side. You may need to click on the “More” button to see it.
    Canvas Rich Content Editor, click on Apps to embed a Canvas video
  5.  On the Select App screen, choose Embed Kaltura
    Select App in Canvas. Choose Embed Kaltura Video
  6.  Click on “Add New” to upload or create a video
    OR click “Select” next to the video you want to add.
  7. The video will be embedded in the content editor.
  8. Click “Save” or “Save and Publish” when you are done editing your content.