Online Teaching & Technology Blog

Center for Online Learning, Research and Service @ Illinois Springfield

Tag: archive

UIS Blackboard Archive Policy

As an ongoing effort to ensure that Blackboard runs as quickly and as efficiently as possible, a Blackboard Archival Policy will go into effect July 1, 2015.

The Blackboard subcommittee (comprised of representatives from ITS, COLRS, and online coordinators) researched practices of other universities, consulted with the Registrar, and proposed a recommendation to the Academic Technology Committee as well as the Campus Senate. Both groups endorsed the policy.

Courses will be retained on Blackboard for 3 years, on a single server (http://bb.uis.edu), after which they will be purged. As of Fall 2015, the courses available in Blackboard will be Fall 2012, Spring 2013, Summer 2013, Fall 2013, Spring 2014, Summer 2014, Fall 2014, Spring 2015, and Summer 2015. All older courses will be purged.

Moving forward, each semester the oldest courses will be deleted from Blackboard, keeping the course load at 3 years. Faculty will receive a reminder prior to the deletion.

Please be aware that there are options for retaining course content longer than three years. Instructions for each option are linked below.

  • Use Blackboard’s built-in tool for archiving courses
    • The Export/Archive Course tool creates a zip file that contains all the content for the course.
    • Save the .zip file to your UIS Box.com or Google Drive storage space
    • The zip file can be then be re-imported into Blackboard at a later time, if needed
  • Request a GOLD course from COLRS
    • Many faculty already take advantage of GOLD courses, which serve as a template. GOLD courses are not taught from; they are merely a course shell where faculty can keep updated content that can easily be copied to live course as needed.

Read the policy approved by the Academic Technology Committee and the Campus Senate. If you have any questions, please contact COLRS at colrs@uis.edu or Kara McElwrath at kmcel2@uis.edu.

Quickly access this post with http://go.uis.edu/bbarchive

Archiving and Exporting a Course in Blackboard

We spend a lot of time developing materials and courses in Blackboard. ITS performs a daily backup for “gold” and current semester courses, but it is a good idea to backup a course for yourself after major updates to content or grades. You can use the Export or Archive tool to create a backup that can be restored by COLRS should the need arise.

What’s the difference between archiving and exporting a course?

When exporting a course package you select the items from the course that you want to include. Archiving includes all of the user material and data submitted in that course. Each process generates a .zip file that can be imported into Blackboard to restore content. Contact COLRS to have your content restored.

To Archive a Course:

  1. Go to the Control Panel
  2. Click on the chevron next to “Packages and Utilities” to expand menu
  3. Click on “Export/Archive Course”
  4. Click the “Archive” button
  5. Choose option to include gradebook, click Submit

To Export a Course:

  1. Follow steps 1-3 above
  2. Click the “Export” button
  3. Choose items to include in Export package
  4. Wait a few moments, then refresh page
  5. Right click on Export File, Save As, Click OK

 

When the .zip is saved to your computer, it is a good idea to save it in Box.com or Google Drive services from UIS.