Online Teaching & Technology Blog

Center for Online Learning, Research and Service @ Illinois Springfield

Tag: gold course

UIS Blackboard Archive Policy

As an ongoing effort to ensure that Blackboard runs as quickly and as efficiently as possible, a Blackboard Archival Policy will go into effect July 1, 2015.

The Blackboard subcommittee (comprised of representatives from ITS, COLRS, and online coordinators) researched practices of other universities, consulted with the Registrar, and proposed a recommendation to the Academic Technology Committee as well as the Campus Senate. Both groups endorsed the policy.

Courses will be retained on Blackboard for 3 years, on a single server (http://bb.uis.edu), after which they will be purged. As of Fall 2015, the courses available in Blackboard will be Fall 2012, Spring 2013, Summer 2013, Fall 2013, Spring 2014, Summer 2014, Fall 2014, Spring 2015, and Summer 2015. All older courses will be purged.

Moving forward, each semester the oldest courses will be deleted from Blackboard, keeping the course load at 3 years. Faculty will receive a reminder prior to the deletion.

Please be aware that there are options for retaining course content longer than three years. Instructions for each option are linked below.

  • Use Blackboard’s built-in tool for archiving courses
    • The Export/Archive Course tool creates a zip file that contains all the content for the course.
    • Save the .zip file to your UIS Box.com or Google Drive storage space
    • The zip file can be then be re-imported into Blackboard at a later time, if needed
  • Request a GOLD course from COLRS
    • Many faculty already take advantage of GOLD courses, which serve as a template. GOLD courses are not taught from; they are merely a course shell where faculty can keep updated content that can easily be copied to live course as needed.

Read the policy approved by the Academic Technology Committee and the Campus Senate. If you have any questions, please contact COLRS at colrs@uis.edu or Kara McElwrath at kmcel2@uis.edu.

Quickly access this post with http://go.uis.edu/bbarchive

Blackboard Gold Courses

A Gold Course is special type of Blackboard course site that is named “GOLD – Name of your course” and is identified with a “999” prefix.  A Gold Course is never deleted and is backed up daily.

How do I use a Gold Course?

  • Gold Courses can be used to develop and update your course content.  Editing your content in a Gold Course rather than a teaching course site preserves your student’s work in case of grade challenges.
  • Gold Courses are ‘clean’ versions of your courses.  Students are never enrolled and you will never teach within a Gold Course.
  • Gold Courses can be copied into the empty Blackboard course sites that are created for your course sections each semester.
  • Hint: Make your content unavailable (hidden from students) in your Gold Course. When you copy to your course shells (empty Blackboard site for the semester), you simply have to release it.

How do I get a Gold course?

Contact COLRS to request the creation of a Gold Course. We will need to know the name, department, course number of the course (CHE 301 or ART 441).  Also, if you would like an existing course copied into your Gold Course’s shell, please let us know the semester and section of the originating course.

One Gold Course may be requested for each course format you teach: 8-week, 16-week, online, blended, and on-ground.